A complete guide on how to print from phone

How To Print From Phone – A Complete Guide

You can be in police custody and might have all the documents on the phone that can save you. What are you supposed to do in this condition? The police will not let you show the documents from the phone, right? The answer is simple: you will try to print out the entire necessary document from your phone. However, how will you do it if you don’t know how? Also, these printing options are quite different for iPhones and the Androids. Are you feeling confused already? Don’t worry after reading today’s informative blog; you can get your printout from your phone.

However, before heading to the main agenda, it is essential to briefly explain why you need to print from the phone. What are the necessities? Is this an urgent call all the time? Let’s find out.

Why Would I Want to Print from My Phone?

With the latest technology, one can print out from the phone. Technology has undoubtedly come a long way, from the Gutenberg press to the handy smartphone. Today, we are living in the generation of 3D printing. The device’s physical connection with the printer is a long-lost past now. However, many users still ask why they need it. Here are some top reasons for taking printouts from your phone.

  • Convenience: Previously, you needed a USB cable to connect to the printer and the phone or computer to print out. However, you don’t need anything; turning on Bluetooth to connect to the wireless printer is enough.

  • Flexibility: A minor typo in your resume can sink your dreams. Is it the end? No, calm down, do the edit from the phone, and take a printout.

  • Social Media Access: Do you have an important file you want to print out in your messenger? With mobile printout technology, you can.

Currently, you can get a printout of anything from your phone with the help of a wireless printer.

Due to all these facilities, making printouts from the phone is getting the right hype with time.

What are the Ways to Print from Your Phone?

Although digital platforms are taking over, we sometimes need a hard copy of documents. Printing from a phone makes it easier than ever. Now, you don’t need to take any documents, a laptop, or cables. Your handy smartphone is enough for that. Do you want to know how to print from your phone? Let’s dive into this.

There are two types of printers (based on print from mobile): wireless printers and wired printers.

Wireless printer: If you have a wireless printer, follow the below-mentioned steps:

  • Connect with the Network: To make a printout from the phone through a wireless printer, you must ensure that the phone and the printer are connected to the same network.

  • Turn-on Your Device: One of the most common questions of the first users is how to get your printer online. Simple, you have to turn on the Bluetooth. It will help you find the nearby printer, validate whether it’s your printer, and connect with it.

  • Select the File: Now, find the file you want to print and select the menu (such as share and print) to send to the printer to get the result.

Let’s focus on the other type now.

Wired or Standard Printer: In the case of a standard or wired printer, the steps are almost the same. You must connect to the network first to use a wired or regular printer, then

  • Use a USB Cable: You must connect the phone to the printer using a USB cab for this kind of printer. Plug one side of the USB into the phone and another into the printer. A USB cable transfers the file from the phone to the printer.

Right after plugging, you will get the option to connect your phone and printer. After connecting the phone to the printer, select the file and share it to print.

How to Print from Android Phones?

According to the data, the total population in 2024 was 8.088 billion. Of these, 48.22%, or 3.9 billion, were using Android phones. In 2021, more than 1 billion Android phones were sold worldwide. Additionally, the leap of 1 billion to 3.9 billion shows the increasing popularity of Android phones.

If you are one of them, an Android user, and still wondering ‘How to print from an Android phone to a wireless printer’, let us describe the process.

  • Look at the Network: Firstly, you must connect your phone to the network the printer is connected to, whether wi-fi or mobile.

  • Chrome is Your Destination: After setting up the network, you must open the Chrome application on your phone. Download it from the Google Play Store if you don’t have that application.

  • Select the File: Now, choose the file you want to print out. It can be an image, a presentation, or a regular file. With the new technology, everything is possible.

  • The pro tip: Always open the file in Google Chrome, Google Drive, Docs, Sheets, or another Google Workspace app. Things will be easier for you. However, if that’s not possible, follow the below-mentioned steps:

  • Select the Menu: After selecting the file, go to the menu. In the Android application, you get three vertical dots. Tap on that to find and select the print menu.

  • Share Your File: Share the chosen file with the printer at this step. Before that, do not forget to check the printing menu. You can decide the number of printouts you want in the printing menu option. Click on the printer option, and you will be guided.

  • Get the result: You are done. Collect the printouts.

Well, this instruction applies only to those Android users with access to a wireless printer.

If you are planning to use a standard printer, you have to follow the steps below.

  • Grab the USB: If you want to use a normal printer, you must have a USB cable to connect to it. Please ensure that the cable supports both the phone and printer.

  • Download the Application: You must download an application to print from your Android phone to a regular printer.

  • Connect the USB: When you plug in the USB with your phone and printer, you will be notified to accept the USB. Now, you can share the file.

After you share the file through USB, it will take a few moments to get the printout.

Hopefully, the question ‘How to print photos from your phone’ will never trouble you anymore.

How to Print from Your iPhone?

Although the majority of people use Android phones, this is not all. Data shows that almost 30% of the world’s population uses iPhones, and the number is increasing rapidly. In 2020, the number of iPhone users worldwide was 1.042 billion, while this number touched the mark of 1.23 billion the following year.

Let’s address the concern of this vast number of users: how to print from an iPhone.

  • Find the Right Printer: If you are an iPhone user, you must get an AirPrint supporter printer. Please note that not every printer will pair with your iPhone. So, if you do not own an AirPrint support printer, try to find one in your nearby area.

Moreover, an air-print support printer must be set up before wireless activities. However, the setup steps depend on the model, so it is best to consult an expert.

  • Focus on the Applications: Once your phone is connected to an air-print support printer, you can get printouts from any folder you want. Most Apple folders, including mail, safari, photos, documents, etc., support printing. For example, if you have a good image on your camera roll, you can print it directly.

  • Now Select the Item: Once you reach the correct file, select the image or file you want to print. For example, if you want to print an image from the camera roll, go to the camera roll and select it.

  • Share: After selecting the file, share it with the printer (device).

  • Decide the Number: When you share the file with the printer, you will see an option to select the number of printouts you want. Select the number before you proceed to the next step.

  • Print: You can click on the print option directly to get the result.

The steps are simple and easy to follow. However, sometimes, users fail to locate the printer once they connect to the network. To avoid that, enable the air-printer support printer.

Moreover, the air printer support printer allows you to cancel the printout at the last moment. Just tap on the print option and then tap on cancel printing.

If you do not want to follow this method, there is another way of making printouts from your phone, and you have to get an application for that.

Here are the steps you need to follow:

Get the Application First: Almost every top-rated, modern printer now has a dedicated application, and in this method, you have to download that on your phone first.

Some popular printer-dedicated applications are:

  • HP Smart

  • Canon PRINT

  • Epson iPrint

  • Brother Mobile Connect

Set up the Application: Downloading the application alone is not enough; you have to prepare it for work. For example, it requires connecting to the printer, selecting the default printing options (black-and-white or colour), etc.

Select the File: After setting up the application, select the file you want to print. Maximum printer applications have dedication options such as documents, images, etc. The browsing menu will open with one tap, and select the correct file.

Edit the Options: Now is the time to instruct the printer about the number of copies you want, orientation or colour, etc. However, the editing capability depends on various models. For example, some printers allow users to edit photos or anything in this application itself, while some don’t. Choose wisely.

Final Step: After selecting the options and editing, tap on the print menu.

These steps are for wireless printers. If you don’t have a wireless printer, follow the steps below.

Get a Bluetooth Adapter: A Bluetooth adapter helps a standard printer to work like a wireless one. Add this to your printer, which can connect with the iPhone through Bluetooth.

Get a Wired USB Adapter: A wired USB adapter also helps to connect your phone to your printer. Remember, you need to get a ‘Lightning to USB or USB-C to USB’.

To use this, you must plug one end of the wire into your phone and the other into your printer.

Many times, some users also face issues connecting despite having a wireless printer, which can happen due to using the older version of the iPhone. To diminish this issue, you have to update your phone. Follow these steps:

  • Go to settings.

  • Tap general.

  • Tap software update.

  • Tap download and install.

We have already mentioned that most popular printers have dedicated applications that make the process easier. Now, one can ask whether it is worth investing in. Let’s find out.

Should You Invest in Apps for Your Printer?

Printers are no longer straightforward machines anymore. It has become an integral part of any business. Modern printers can download documents by themselves and arrange them in folders according to their importance. Yes, it is true. But how? It is possible when you use an application for the printer. Before you jump to any conclusion, let us mention that these applications cost a bit. So, let’s shed some light on its pros and cons first.

Pros of the Application for Printer:

  • Increases Productivity

If you are a business owner or manage a team, you must know that scanning and printing documents take significant time. However, if you invest in an application for the printer, you can store them in the application.

For example, the Xerox Connect for Clio application will help you track your reimbursable print jobs, scan documents to the cloud for safekeeping, or browse and print files from your Clio account.

You can also directly scan and save documents in the Clio account while saving those in your system. This reduces extra steps and increases productivity significantly. Clio is a cloud-based software application that also ensures the highest document safety.

Moreover, Clio has single sign-on (SSO) functionality. This technology helps the application to work as a print management solution. Once a user activates the SSO functionality, they need to authenticate the printer. With that authentication, the printer and app can instantly access all SSO-enabled apps on the device. So, this makes the rest of the jobs more accessible than ever.

  • Reduces Manual Labour

Applications dedicated to printers help to reduce or remove manual labour from the system and speed up the process. It not only helps in reaching the goal smoothly but also helps in reducing a number of human errors. Do you know how? For example, the Connect application can be invested in using Salesforce as a customer relationship management (CRM) system.

The Connect for Salesforce app will reduce manual processes, such as data entry. It will instantly store the documents in your system and divide them into the correct folders or sections for future use.

  • Automation

Automating regular, uninteresting tasks can enhance the whole work environment. One of those boring tasks is summarising documents; the printer application can help you automate this.

These applications scan the whole document with artificial intelligence (AI) and summarise it with the help of AI.

Like every other thing, the printer application also has some cons.

Cons of the Application for Printer:

Not Cost-Effective: Well, there are some applications that you can get for free. However, most applications cost a significant amount of money. They can cost you from $10 to $50 per month, depending on their features. So, undoubtedly, these applications are not cost-effective.

  • Needs Previous Set-up:

These applications are not like our regular mobile applications. These applications need installation and setup, and some of them also need some specific prerequisites. For example, if you are considering getting your hands on the QuickBooks Online app, you must already have a QuickBooks Online account and quick access to a computer. This access will help establish a link between your account, pc and the application. However, without an account or pc, you will not be able to use it.

  • Takes Time:

These applications have lots of features. Learning them all can be time-consuming and an extra task for your employees.

Hopefully, these pros and cons will help you to make the right decision.

Are you interested in finding the Right Printer?

The necessity of a printer in an office is just like an over-performing employee. No one can deny its necessity. However, how will you choose it? What are the top printers in the market? Here is a list for that:

  • d-Color MF759: d-Color MF759 is one of the leading printers in the market based on user experience. Its high speed, 256 GB storage capacity, capability of printing 6,650 sheets and other modern features make it ideal for any ample office space.

  • d-Color MF459 – MF559 – MF659: If you are looking for a multi-function printer to manage the work pressure of your office, then go for d-Color MF459 – MF559 – MF659 printer.

This printer has features such as a 246 GB SSD hard disk, an LK-116 I-option to protect data, support for AirPrint and Google Cloud Print, etc.

  • D-colour MF759plus: The d-colour MF759plus is in third place on this list. Do you know why? It has a Quad-Core CPU, 8 GB RAM, LED indicators, and more. However, the best part is yet to come.

The best part is that it consumes a low amount of power, such as 4.2 kWh/week. So it does not burn a hole in your pocket or harm the environment.

Are you still confused? Then, go for professional printing service providers. However, always choose the experienced one because they can customise work plans and have the proper resources and experience to deal with any needs. For example, Munster Business Equipment has 50 years of experience. They can take care of all the printing needs of your office, office supplies, and other concerns.​

Print Your Solutions Out With Munster Business Equipment Now!

Mobile phones have become an integral part of our lives. From banking to saving personal data, our mobile phones do everything for us. So, everyone must know how to print out from their phone. It will save us from 1000 problems. Hopefully, this article has helped you with this. For more convenience, you can seek the help of professionals regarding this.